Should you feel we have not exhausted anything, feel free to seek for more information via the following hotline XXX-XXX-XXXX. Subsequently, we unreservedly ask you to consider him/her for whichever position he is presently eyeing. We vouch for his/her focus, industry, diligence, and overall commitment to duty. He/she has been part of us from _ (mm/dd/yyyy) and served in the capacity of _ (identify the capacity). We do verify that _ (official name of the person concerned) is a bona fide _ (employee, student, member, or associate) of our company _ (name of establishment). It is the date that you supply that shall act as a reference for future correspondences and follow-ups.
Though not mandatory, you may also stamp it using the official company seal. Needless to point out, you should also sign and date the letter to grant it the official character it needs to be deemed credible. Only be sure to send a letter that is completely free of any problems, if at all you want it to be accepted and deemed credible. Use the spell checkers to tackle the chore. Proof-read and Verifyīefore you call it a day, you should proof-read and verify the letter to see to it that it is devoid of any grammatical or semantic issues. To make this possible, leave your phone contacts and other ways via which you may be reached easily later. Thus, you should always be on standby and willing to provide further information if need be.
It may not always be that you will furnish every bit of information necessary for the job. Then again, you have to be formal and polite to prevent any confusion and insinuations that may imply rudeness. Use ‘you’ words extensively throughout the letter. Use a tone and person that speaks to the reader and the applicant. While writing the letter, address the reader directly. In the course of doing that, take your time also to confer with the applicant on the kinds of details he might be on the lookout for. This can only happen if you take the time to mine the data and vouch for the accuracy of the required details. It is important that you incorporate every detail that is asked for. By way of illustration, write “Undergraduate Bachelor of Science in Cognitive Science” rather than simply “Degree in Cognitive Science.” Incorporate every necessary detail For example, write the full name of a course as it would appear on a certificate rather than in the form of an abbreviation. You should format the necessary pieces of information well. That will see to it that you stick to the topic of discussion as faithfully as can probably be the case. Avoid beating about the bush by sticking only to the exact pieces of information requested for or required. In this first part, we shall look into the factors to bear in mind while drafting this letter: Brief and StraightforwardĪs you draft a letter of this kind, be brief and straightforward.